Are you passionate about preserving cultural heritage and ensuring the safe management of museum collections? ROM is seeking a meticulous and experienced Registrar to oversee the movement, documentation, and legal status of collection and loan objects. As a key member of the Registration Department, you will play a vital role in safeguarding and managing ROM’s extensive collections. This role requires a strong understanding of museum policies, legal frameworks, and best practices in collections management and registration.

Collaborating closely with curatorial, conservation, exhibitions, and other internal teams, you will facilitate acquisitions, loans, exhibitions, and deaccessions. Your expertise in collections care, registration processes, object movement, copyright management, and database systems will be critical to the success of ROM’s collection initiatives.

If you thrive in a detail-oriented, fast-paced environment and have a deep understanding of museum registration, legal compliance, and artifact care, we encourage you to apply!

HOW YOU WILL MAKE AN IMPACT

• Manage incoming and outgoing loans – assessing facilities, coordinating shipments, conducting condition reports, and ensuring compliance with loan agreements.
• Oversee acquisitions and deaccessions – ensuring proper documentation, provenance, copyright, and legal compliance.
• Maintain accurate records – documenting collection objects and loaned objects in the TMS  database.
• Support exhibitions and traveling exhibitions  – managing loan agreements, image licensing and copyright, insurance, coordinating logistics, condition reporting, and acting as a courier when needed.
• Ensure the safe movement and tracking of collections – overseeing transportation, handling, and location updates.
• Ensure compliance with museum policies and international regulations – including copyright, Indemnity, Canadian cultural property, and insurance requirements.
• Facilitate legal and contractual processes – preparing loan agreements, copyright clearances, Gift-in-Kind tax receipts and other relevant documentation
• Train and guide staff – sharing best practices in object handling, documentation, and collections care.
• Act as a key liaison – collaborating with curators, conservators, project managers, and external institutions.